Thank you for choosing Mario’s for your function. In order to assist you in achieving the best possible results for your function, the following information will be used during the planning and billing process. We hope you find the information helpful.
We require a non-refundable deposit to secure your date and function as definite. 100% of your deposit will be applied toward the final bill. In the event that your scheduled function is cancelled, your deposit will become property of Mario’s. Any event cancelled less that 90 days prior to the event date will be held liable for 50% of the estimated final bill. Any event cancelled within fourteen (14) days prior to the event will be held liable for one hundred percent (100%) of the estimated final bill. For Saturday night events a deposit of $1000.00 is due upon booking and a second deposit of 25% of the estimated final billing is due 6 months prior to the function with the balance of the event due 72 hours prior. Mario's Restaurant and Catering reserves the right to cancel any event due to misrepresentation by the event planner.
We are pleased to offer our built-in Audio Visual Services. Please consult your sales representative for details and prices.
Menus are to be completed and confirmed no later than 30-60 days prior to the function. For served dinners, you may select up to a maximum of four dinner selections of which one should be a vegetarian option. For functions with more than one dinner selection, it is necessary to provide coded place cards for each guest to display for the server to recognize. We must have your guaranteed dinner selection counts 72 hours prior to the function. Menu pricing is guaranteed 90 days prior to your function. We do hold prices guaranteed if 50% of the final estimated billing is paid upon confirming the function.
An expected guest count is due upon signing a contract for the date of the function. This count will determine your appropriate ballroom assignment. The guaranteed guest count is due no later than 3 business days prior to the contracted function. This number may not be reduced during the 72 hours prior to the event. In the case that no guarantee is given to your sales representative, you will be billed for the expected guest count noted on the original contract. We will be prepared to serve an additional 3-5% should unexpected guests arrive. The guaranteed number of guests may not be less than 75% of the original expected guest count; in the case that the guarantee is less than 75% of the expected guest count, Mario’s holds the right to change the ballroom assignment to accommodate other parties, or charge for un-attending guests.
There is an 20% facility charge on all food and beverage sales, NYS 8% tax assessed on food, beverage, room charge, audio-visual equipment rental and service charge. A minimum facility charge above 20% may apply to a function. Please note the facility Charge is taxable per New York State Law.
Final payment will be accepted in the form of credit card, cash or corporate or cashiers check only, unless otherwise noted on your contract. Credit card payments are only accepted for balances less than $5,000.00. Final balance payment is due at the end of the function. There will be a $50.00 billing fee assessed if the total final balance payment is not received at the conclusion of the event, and not specified on the contract. Direct Billing is available to organizations or corporations afeter approval by our finance department.
We do not apply a room charge unless the total food and beverage bill is under the following amounts for their respective ballrooms: Ballroom A - $375.00 charge if food and beverage total is less that $2000.00, Ballroom B - $200.00 charge if food and beverage total is less than $1000.00, Ballroom C - $100.00 charge if food and beverage total is less than $500.00. The minimum amounts do not include facility charge or tax. A food and beverage minimum of $8000 is required for Saturday nights. Breakfasts and Lunches may carry a lower minimum.
Ballrooms are used in time increments: breakfast, lunch or dinner. Breakfast segment: 7:00am - 10:00am, Lunch segment: 11:00am - 2:30pm, Dinner segment: 5:00pm - 12:00am. The maximum dinner segment allowed is six hours. Additional hours are subject to additional labor and/or room charges.
Materials for your group’s function may be delivered directly to Mario’s. Please have the materials arrive at least one day prior to the function and have the materials labeled clearly with TIME/DATE and NAME of function. Please also inform your sales representative in advance. Our receiving address is: Mario’s, 2740 Monroe Avenue, Rochester, NY 14618, Attn: Banquet Dept.